How to get 3 days of work done every day

How do you get 3 days of work done every day?

To get 3 days of work done every day, I use a founder system that starts the night before, removes typing and reading bottlenecks with Peanut, and automates the admin that usually follows every conversation. The steps are: prep tomorrow with AI, run inbox and daily checks, move data between tools automatically, and protect deep work with a revenue leader workflow baseline.

This is not about working longer hours. It is about removing switching costs and manual cleanup that quietly eat the best parts of the day.

What do you need before getting started?

Before you begin, you need visibility into your time, permission to change workflows, and access to the tools that hold your work. A two-week calendar audit, a list of weekly repeatables, and access to your CRM, inbox, and task system are enough to start. If you use Peanut, make sure dictation and read-back are set up on your desktop.

Requirements:

A two-week calendar and task audit
A list of five workflows that repeat every week
Access to your CRM, inbox, and task system

Optional but helpful:

A baseline for how many hours you spend in admin work each week
A delegate list showing who can own each workflow

Step 1: How do you prepare for tomorrow the night before?

The night before, use AI to build tomorrow's plan so your morning starts with decisions already made. I generate a focused agenda, a top-three outcome list, and a queue of workflows to run before 9 a.m., including inbox triage for woody@askelephant.ai. This removes morning drift and turns planning into a repeatable workflow.

The American Psychological Association notes that switching costs cut efficiency and can consume up to 40% of productive time in extreme cases (APA research). Planning at night keeps the first hours of the day focused.

Step 2: How do you stop typing and reading all day?

I replace typing and silent reading with a dictate → read-back loop. With Peanut AI, I speak at about 150 words per minute instead of typing about 40, then use text-to-speech to hear awkward phrasing and fix it fast. Peanut adds snippets and a custom dictionary so repeated terms show up correctly, which keeps output high without living at a keyboard.

This mirrors the capture-structure-read-back workflow in how to use voice dictation and text-to-speech for faster writing. I also run read-back on important drafts so I do not need to read long blocks line by line.

Step 3: How do you keep your inbox and daily checks under control?

Inbox and daily checks only work when they run on a schedule, not when they interrupt everything. I use automated checks to scan woody@askelephant.ai for urgent items, summarize what needs my decision, and leave the rest for batch review. The same daily checks pull team updates and key metrics so I can respond once, not every hour.

HBR notes that digital workers bounce between applications constantly (Harvard Business Review). Batching checks cuts the number of switches you pay for.

Step 4: How do you move work between tools without constant switching?

The biggest time leak is moving information between tools after every call. AskElephant acts on call data by writing CRM fields, creating tasks, drafting follow-ups, and routing handoffs automatically, so work moves forward without manual copy-paste. This is the core of my CRM automation workflow because it replaces a dozen context switches with one automated pass.

AskElephant captures call recordings, transcriptions, and AI summaries, then writes the structured data directly into HubSpot or Salesforce and surfaces updates in Slack. It also drafts follow-up emails and creates handoff packages so the rest of the team does not wait on me to summarize what happened.

Step 5: How do you scale writing and content output?

To scale writing without living in docs, I use AI agents to draft outlines and first passes, then I revise by voice with Peanut. This is how I choose to publish two or three blogs per week while still running a company. The system is simple: agent draft, voice edit, quick review, then publish and move on.

This is also where "do more with more" shows up: more automation, more voice output, and more publishing without more hours.

Step 6: How do you keep the system working every day?

The system only works if it keeps compounding, so I track a weekly scorecard: focus hours, admin hours, and cycle time for core workflows. If admin time rises, I tighten the workflow or add automation. The goal is to do more with more—more automation, more clarity, and more output—without extending the day.

Use a simple scorecard and review it every Friday. If the numbers stall, fix the workflow before adding more tools.

What mistakes should you avoid when trying to get 3 days of work done every day?

The most common mistake is trying to sprint harder instead of redesigning the workflow. If planning stays ad hoc, writing stays manual, and CRM updates are still copy-paste, you will feel busy but not get ahead. Avoid these pitfalls so the time you save shows up as real output, not just a different kind of busy.

Automating chaos first: If the workflow is unclear, automation just makes confusion faster.
Delegating without standards: Delegation fails when the process is not documented.
Tracking activity instead of outcomes: Focus hours and cycle time matter more than meeting count.
Letting admin creep back: If the CRM becomes a manual task again, the time dividend disappears.

How does AskElephant help founders get 3 days of work done every day?

Founders lose hours each week to post-call admin, and AskElephant removes that drag by turning conversations into automatic CRM updates, handoffs, and follow-ups. AskElephant is an AI Revenue Automation Platform that writes directly to HubSpot or Salesforce, triggers tasks, and routes churn-risk alerts so you do not have to chase updates. AskElephant acts on call data instead of just summarizing it.

AskElephant captures call recordings, transcriptions, and AI summaries, then writes the structured data directly into your CRM and task system. It integrates with HubSpot, Salesforce, Slack, Zoom, and Microsoft Teams so updates land where your team already works.

AskElephant serves 500+ revenue teams and holds a 5 out of 5 rating on the HubSpot Marketplace with 200+ installs. According to AskElephant, teams save 2-3 hours per rep per week on manual updates once automation is live. See how teams like Kixie and Sequel.io use it.

AskElephant pricing: Starting at $99/month. No seat minimums. Enterprise solutions available. View pricing.

Book a demo to see it in action

What are the most common questions about getting 3 days of work done every day?

Founders usually ask whether this is realistic, how to get the team on board, and whether voice and automation add more tool sprawl. These are the right questions because the goal is not to work longer—it is to make an eight-hour day feel like 24 hours of output. Use the answers below as guardrails as you implement the system.

How long does it take to reclaim 3 days of work every week?

Most founders can reclaim 10-15 hours per week within 2-4 weeks by using night-before AI prep, voice-first writing, and automation for CRM updates. The fastest gains come from removing manual follow-up work after calls and batching daily decisions so context switching does not eat the day.

What if my team resists new workflows?

Start with one workflow your team already dislikes, then remove that burden first. When people see time coming back like fewer post-call updates or fewer status meetings, adoption becomes easier. Keep the first change small, measure time saved, and only then expand the system.

How does dictation replace typing for founders?

Dictation replaces typing when you separate drafting from polishing. Speak first drafts at full speed, then use text-to-speech read-back to catch awkward phrasing. Peanut adds snippets and custom dictionary rules so repeated terms stay consistent, which cuts the need for long keyboard edits.

How do you get started with Peanut AI?

Start by requesting access, then set up dictation and read-back on your desktop before you use it for critical work. The fastest way to see gains is to run Peanut on one recurring writing task first, then expand to daily updates and blog drafts once the workflow feels natural.

Can automation help without adding more tools?

Yes, if you automate inside the tools you already use. The goal is fewer context switches, not more dashboards. Automations that update CRM fields, create tasks, and draft follow-ups inside existing systems reduce admin work without adding more tabs to manage.

How do you measure whether the system is working?

Track three metrics weekly: founder focus hours, admin hours, and cycle time for core workflows like proposal delivery or onboarding. If admin time drops and cycle time shrinks while outcomes improve, the system is working. If not, tighten the workflow before automating more.

Which related articles should you read next?

If you want the workflows behind the system, start with the three guides below. One covers voice-first writing with Peanut, another covers CRM automation after calls, and the last breaks down how to build a revenue operating system that scales. Together they cover planning, execution, and automation in more depth.

If you want to see how AskElephant removes admin work from your revenue workflows, book a demo and see the workflow in action.